1
Quick steps
- Limit top-level categories to core life areas.
- Standardize label wording and casing.
- Archive stale project branches regularly.
- Use hierarchy to reduce search friction.
2
Start with native Keep
Steps
- Identify labels used fewer than three times.
- Merge synonyms into one canonical label.
- Rename labels that do not reflect scope clearly.
- Pin recurring operational notes for fast access.
3
What to keep in mind
- Tip-based cleanup helps, but flat structure still bottlenecks navigation.
- Consistency depends on personal discipline alone.
- Growth reintroduces clutter without hierarchy.
4
A scalable method
Apply tips inside a stable label tree so improvements persist over time instead of resetting after each cleanup cycle.
5
Example system
Work
Hierarchy
- Work
- Work → Projects
- Work → Projects → Active
- Work → Projects → Archived
- Work → Admin