1
Quick steps
- Separate notes by domain, then by project.
- Use status labels only at one level.
- Keep label paths short and predictable.
- Review exceptions and refile weekly.
2
Start with native Keep
Steps
- Export or list your current note categories.
- Draft a two-level structure on paper first.
- Create labels in Keep using the planned naming.
- Move notes into the closest matching label path.
3
What to keep in mind
- Native Keep cannot enforce hierarchical constraints.
- Notes can accumulate conflicting labels.
- Finding structural gaps requires manual audits.
4
A scalable method
Build a compact hierarchy with clear inclusion rules for each branch so note placement is deterministic and scalable.
5
Example system
School
Hierarchy
- School
- School → Semesters
- School → Semesters → Spring
- School → Courses
- School → Exams